Business Email Addresses are those containing a custom domain name of your company, not a standard domain name (@gmail.com or @yahoo.com). Most people use free emails without any unique domain name, which does not appear professional. For those starting a new business, setting up a free business email address is an easy way to have a professional email address to communicate with your clients or customers.
When using any business email service, you’ll want to ensure the necessary features are available for your free business email account. Email accounts should include things such as cloud storage, enough storage space, spam filter, email aliases, productivity business tools, and end to end encryption. To help you find the best free email accounts for your small business, we’ve compiled a list of the 8 best free business email services.
Why do you need a free business email address?
Business email is vital for correspondence with customers, suppliers, and other business contacts. It’s much more professional than using a personal email account and helps build trust with your customers. When they see that you have an email address with a custom domain, they’ll be more likely to believe that you’re a legitimate business.
A free business email account is generally more reliable than a personal email account. It’s less likely to experience downtime and offers better security features to protect your information. Overall, a business email is an essential part of running a successful business.
Best Free Business Email Service Providers
Gmail
Email is an essential part of business communication, and Gmail for business is the most intuitive, useful, and efficient emailing application available. Google Workspace provides a secure email service and ad-free email experience with smart replies, grammar, and spell-check capabilities. Gmail’s free version also has the ability to access your Gmail account offline using the Google Chrome browser. In addition, Gmail offers a host of powerful features that make it easy to manage your inbox, including filtering options, search functions, and support for multiple accounts. Whether for small businesses or a multinational corporation, Gmail for business is the best choice for your email needs.
Features:
- Integrates with all other google services such as google sheets, Google Meet and Chat, etc.
- Works with other email apps and software like Microsoft Outlook, Apple Mail, and more.
- Advanced spam and malware protection.
- Large Email Storage Space for high email volumes.
Key Specs :
Email alias: Yes, with G Suite (paid plan)
Mobile Apps: IOS & Android
Mailbox Storage Size: starting at 15GB
Email address format: @gmail.com, @yourdomain.com
Titan
Titan gives you a professional email address that can match your business domain. You can quickly craft a professional message using templates, schedule them for future delivery and configure the service to send follow-up reminders if necessary – all without relying on inefficient old school methods like faxes or physical postcards!
Features:
- Follow-up email reminders and automatic email scheduling
- Ability to view multiple email accounts with one view
- Shareable calendar
- Email templates to easily send commonly used email formats
Key Specs:
Email alias: Yes
Mobile Apps: Android & IOS
Mailbox Storage Size: 50GB
Email address format: @titanmail.com
Zoho Mail
If you’re looking for a reliable, full-featured business email service for your business, you can’t go wrong with Zoho Mail. Zoho Mail is part of Zoho Workplace, a complete suite of cloud applications for small and medium-sized businesses. Zoho Mail is a mature ad-free email hosting with support for custom domain names, guaranteed uptime, and seamless integration with the rest of the Zoho suite. In addition, Zoho Mail offers security features, including two-factor authentication and encrypted email storage space. So if you’re looking for a top-notch email service for your business, be sure to give Zoho Mail a try.
Features:
- Integrates with Zoho CRM for sales and other Zoho Suite products.
- Productivity tools to make comments on emails, schedule tasks, and more.
- 5 Free business email accounts for your business custom domain.
- Provides full End-to-end encryption
Key Specs:
Email alias: Yes
Mobile Apps: iOS & Android
Mailbox Storage Size: starting at 5GB per user
Email address format: @yourdomain.com
Outlook
Outlook is the new and improved version of Microsofts Hotmail. Microsoft Outlook interface makes it easy to find what you’re looking for, and the 15 GB of storage space means you won’t have to worry about running out of space. Plus, Outlook integrates with Skype, social media, and tons of other software to ensure that your most important workflows are always accessible. And if that wasn’t enough, Outlook also has a fantastic calendar, advanced search feature, and more. So if you’re looking for a great all-in-one business email solution, Outlook is definitely the way to go.
Features:
Key Specs:
- Integrates with Microsoft 365 and Microsoft software
- Can send and receive large attachments
- Offer unlimited data storage
- Built-in calendar features and connects with your windows calendar
Key Specs:
Email alias: yes
Mobile Apps: Yes, IOS and Android.
Mailbox Storage Size: 15GB
Email address format: @outlook.com
Yahoo! Mail
Yahoo! Mail is a great service for people who want to have an official-looking email address without spending too much money. For just $1.19 per month, you can get your own custom email address and 1 TB of storage space with support from Yahoo’s team – perfect if this will be something that acts primarily in the business world!
Features:
- Let’s users send free SMS messages
- Ability to add multiple mailboxes
- Integrated calendar and instant messaging
- Themed inbox layout
Key Specs:
Email alias: Yes
Mobile Apps: Android & IOS
Mailbox Storage Size: 1TB
Email address format: @yahoo.com
ProtonMail
If you’re a small business owner, the last thing on your mind is protecting customer privacy. That’s why we recommend using an encrypted email service like Protonmail to keep yourself and your customers safe from prying eyes! Setting up a free Protonmail account takes just one minute – all it takes are details about how much spamming or theft might be in their previous emails so they can set something appropriately strong enough for both cases (you don’t want anyone reading them!).
Features:
- Protected by Swedish Privacy Laws
- Confidential information is secure and fully supports PGP.
- Provides the ability to send fully encrypted email messages.
- Self destructing emails allow you to permanently delete sensitive information.
Key Specs:
Email alias: Yes
Mobile Apps: Android and IOS
Mailbox Storage Size: 20GB
Email address format: @yourbusiness.com, @protonmail.com, @proton.me
Bluehost
Bluehost is offered as part of Bluehost hosting plans and makes it in setting up a business email account. Bluehost provides a variety of hosting packages to fit any business’s needs. You can have professional email service with their easy-to use website and mobile app, or if you prefer more traditional tools, they also offer shared documents that let people work together on collaborative projects from anywhere in the world!
Features:
Key Specs:
- Bluehost provides 24/7 support from experts
- Unlimited free professional email accounts with any web hosting plan
- Integrates with Microsoft teams to collaborate with other business tools.
- Hosting plans include WordPress integration to build websites.
Email alias: Yes
Mobile Apps: Android & IOS
Mailbox Storage Size: 50GB
Email address format: @yourbusiness.com
Godaddy
Godaddy is a modern webmail portal that gives you access to your emails without the ads. Unlike most hosting providers, they provide security and spam filtering features, so all of those attachments will be safe with them! You can also use a Godaddy business-oriented domain for working on projects or just doing everyday tasks like checking mail – it’s up to YOU what happens in this situation because there are no rules set out yet…
Features:
- Mobile-friendly interface and secure email database.
- Follow up email reminders and email notifications.
- Schedule appointments and appointment reminders.
- Syncs with other existing email addresses such as Outlook, Apple Mail, and Gmail accounts.
Key Specs:
Email alias: Yes
Mobile Apps: Andriod and IOS
Mailbox Storage Size: 10GB
Email address format: @yourbusiness.com
FAQS
Can you get a free business email without domain registration?
It is not possible to register an email address with a company domain without registering your domain. For people who don’t wish to register domains, the easiest way is to use Yahoo or Gmail. The name isn’t yours. This is, therefore, not considered merely a personal email.
Can you create a free business email address without building a website?
Can you create a free professional email without having to build an internet presence? You must still register a free domain name. Domain registration is included with the web host. It is advisable to log in to the hosting website.
How can I find a domain name?
Your domain name should ideally contain your business name. However, choosing the desired domain names can be tricky because most common ones already exist. You may try using prefixes or suffixes for your website names.
What if the .com domain name is already taken?
Domain name generators are a great way to create unique domain names that have the same feel as your competitors. You can use these tools in order to change certain letters or words within you’re desired keyword set, so they spell something new and interesting!
Tell me the benefit of a domain-based email address.
It’s easy to use domain names to get more clients. Customers will most likely select an online business that uses an email address. When a person sends an email from a domain name, they put a link on their domain name and encourage them to click through to your website. You can use a variety of domain aliases for your website and for other departments in a single website — like sales @your-business-name.com.
Conclusion
Whether you’re an entrepreneur, company executive, or a small business owner busy making your way through the day-to-day business communications, using a professional business email address is a must for business use. But don’t pay for those pesky emails and extra services! There are plenty of free business email services out there that offer more than enough storage space and advanced features – so why not choose one based on what kind of business needs arise from its use in yours?
